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EDAA Constitution


Members Constitution
 

 

 

Exmouth & District Allotments Association

 
The Secretary
c/o Town Hall
St Andrews Road
Exmouth
EX8 1AQ
           
( Affiliated to The National Society Of Allotment & Leisure Gardeners )
 
                                                                      Constitution
 
                                                            Standing Orders
 
1          The name of the Association shall be the :-
Exmouth & District Allotments Association
 
2          The objects of the Association shall be :-
            a)         To promote the interests of allotment holders & gardeners both Nationally
and Locally and to take action for the benefit of members.
 
            b)         To Co-operate with any Committee set up by the Local Government, Local
Authorities and other bodies, to further the interest of allotment holders and gardeners.
 
c)         To take such steps as may be required by the Local Authority for the good management and cultivation of the allotments.
 
d)         To arrange for instruction in horticulture, also lectures, discussions & competitions.
 
3          The Association shall consist of such allotment holders and gardeners resident within Exmouth & District and whose application for membership are approved by the committee if deemed necessary.
 
4          Every member shall pay an annual subscription of such sum as may be determined from time to time at an Annual General Meeting and this sum to be payable in advance.
 
5          The Officers shall consist of a President, Vice-President, Chairman, Vice-Chairman, Secretary, Treasurer and Auditor who shall be ( with the exception of the auditor ) ex-officio members of the committee.
 
6          The affairs of the Association shall be conducted by a committee of management of not less than eight members, all of whom, together with the officers shall retire at the Annual General Meeting, but shall at that meeting be eligible for re-election. A quorum at committee meetings shall consist of not less than five members. Casual vacancies shall be filled by the committee, and the members so appointed shall remain in office until the next Annual General Meeting. The committee shall also have the power to delegate where necessary in the formation of sub-committees etc.
 
7          The Annual General meeting and other General Meetings shall be held at such time as the committee or a General Meeting shall determine. Ten members shall form a quorum and in the case of equal voting the Chairman shall have a casting vote. A special General Meeting shall be called on the requisition in writing of at least five members. Fourteen days notice must be given of such a meeting together with the business to be discussed thereat.
 
8          No party political or sectarian discussions shall be raised or resolution proposed, either at any committee or general meeting of the association.
 
9          The Association shall have a banking account in its agreed name and all monies received from any source by the secretary or Treasurer on behalf of the Association shall be paid into such account. Cheques shall be signed by the Treasurer and one of two other officers or committee so appointed by the committee.
 
10        There shall be an Auditor appointed at each Annual General Meeting, such Auditor shall not be an officer or member of the committee, and the accounts of the Association shall be audited and approved by signature if found to be correct. The report of such audit shall be submitted to the next Annual General Meeting.
 
11        Deleted – by members at the Annual general Meeting on 28 March 1987.
 
12        The committee may terminate the membership of a member whose conduct is proved to their satisfaction to be detrimental to the interest of his/her fellow members. Any charge against a member must be communicated in writing.
 
13        The Association may be converted into a registered society, or may be dissolved, or these rules may be amended by a two-thirds majority at a Special general meeting of which fourteen days notice must be given. The object or objects of the Special General Meeting shall be stated in the notice convening the meeting.
 
14        Honoraria for such services rendered may be authorized only by a majority of those members present and voting on such a proposition at an Annual General Meeting.
 
15        Any matters not provided for in these rules shall be dealt with by the committee in their discretion.
 
 
            Witnessed by :- Mrs E Dicker
                                    Chairman                                            Witnessed by :- Mr P C Gough
                                                                                                Hon’ Secretary
 
 
Dated this 27th day of April 1988
 

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